One place to run chapter operations.
Yolobeam is chapter operations software for rosters, events, tasks, recruitment, alumni, donations, dues, forms, compliance, and officer handoffs. Officers stay organized now, and the next exec board starts with the record already in place.
Product
Made for the work chapter leaders already do
Exec boards need to see what is due, who owns it, and who is affected. Yolobeam keeps recruitment follow-ups, event RSVPs, alumni outreach, dues, reimbursements, compliance items, and handoff notes in one operating queue.
| Person | Type | Workflow | Status | Owner | Due |
|---|---|---|---|---|---|
AT Avery Thompson | Active | Event RSVP | CONFIRMED | Events | Tonight |
SM Sofia Martinez | Prospect | Recruitment follow-up | REVIEW | VP Recruitment | Tomorrow |
ML Marcus Lee | Alumni | Alumni event invite | SENT | Alumni | Friday |
JK Jordan Kim | Officer | Treasurer handoff notes | DRAFT | Treasurer | May 24 |
TR Taylor Reed | Treasurer | Reimbursement receipt | BLOCKED | Finance | Overdue |
Example workspace: one queue for the work that usually lives in forms, spreadsheets, texts, and old folders.
Features
Organize the work your exec board already owns.
Yolobeam turns the scattered chapter stack into one operating record: who is active, who needs follow-up, what is due, and what needs to be handed off.
Built around real chapter roles
Presidents, recruitment chairs, treasurers, alumni chairs, standards officers, and advisors can work from the same operating record.
Public pages connect to follow-up
Interest forms, public events, leadership pages, donation pages, and alumni updates stay tied to the people responsible for the next step.
Turnover does not erase the work
Templates, passdowns, logs, and recurring ownership help the next officer understand what happened and what comes next.
Recruitment
Track interest through follow-up
Manage interest forms, prospects, recruitment events, and engagement history without losing names between spreadsheets and group chats.
Operations
Keep officers aligned on weekly work
Events, attendance, tasks, announcements, files, and ownership stay visible for the people responsible.
Alumni
Keep alumni records ready to use
Alumni lists, announcements, event invitations, and donation pages stay organized next to chapter context.
Transition
Prepare the next exec board
Officer packets, recurring templates, logs, and reports give new leaders the context they need on day one.
Core
Run the internal base
Roster, profiles, statuses, roles, committees, events, RSVPs, tasks, announcements, inbox, files, handoff notes, and dashboard.
Growth
Add public presence and engagement
Public site, interest forms, prospect tracking, alumni records, donation pages, public events, passdowns, reporting, and delivery logs.
Ops Pro
Add compliance, finance, and standards
Compliance, training, risk documentation, dues, reimbursements, receipts, approvals, audit logs, exports, and standards workflows.
Pricing
Pricing based on the active roster.
Only active undergraduate members are billable. Alumni, prospects, parents, advisors, and inactive members can stay in Yolobeam without being priced like active undergraduates.
Only active undergraduate members are billable
Keep the full chapter network in the system while billing around the active roster.
Alumni included up to 10x active members
Example: a chapter with 239 active members includes up to 2,390 alumni records.
Growth is the default plan
Most chapters need public pages, recruitment, alumni, donations, and passdowns connected to internal operations.
Billed annually · $5.99 monthly
For chapters that need the roster, events, tasks, announcements, files, and officer notes organized first.
- Member roster and profiles
- Active, inactive, and alumni status
- Roles and officer positions
- Committees, groups, and units
- Events, RSVPs, and attendance
- Tasks and assignments
- Announcements and basic inbox
- Handoff notes and file hub
- Basic dashboard and email notifications
Billed annually · $8.99 monthly
Recommended for most chapters: public pages, recruitment forms, prospects, alumni, donations, events, passdowns, reporting, and delivery logs.
- Everything in Core
- Public chapter or org site
- Custom public pages
- Officer and leadership pages
- Recruitment and interest forms
- Prospect CRM and engagement tracking
- Alumni tracker and announcements
- Donation pages and public events
- Passdowns, templates, reporting, and delivery logs
Billed annually · $12.99 monthly
For chapters that need compliance, finance, dues, approvals, training, and standards work tracked with more control.
- Everything in Growth
- Compliance workflows and required forms
- Training modules and completion tracking
- Risk-management documentation
- Incident and reporting workflows
- Finance dashboard and dues tracking
- Reimbursements, receipts, and approvals
- Audit logs and advanced permissions
- CSV exports, treasurer reports, and standards workflows
Billed annually · Custom pricing
For headquarters, councils, and organizations supporting multiple chapters.
- Everything in Ops Pro
- Multi-chapter dashboard
- National templates and reporting
- Central compliance oversight
- Chapter health scores
- Standardized training libraries
- Custom permission structures and domains
- Advanced analytics and integrations
- Dedicated onboarding and priority support
Choose the plan that matches your current workload.
Start with Core when you need the basics organized. Choose Growth when recruitment, alumni, public pages, donations, and handoffs matter. Move to Ops Pro when finance, compliance, and standards need tighter control.
Request accessPrices in USD.
FAQ
Questions chapters ask before switching
Straight answers for chapter officers, advisors, and national staff comparing tools.
Can our exec board use Yolobeam without a long setup?
Yes. Yolobeam is organized around the work officers already know: rosters, events, tasks, announcements, forms, recruitment, alumni, files, and handoff notes.
Can we use it for recruitment or rush?
Yes. Growth includes recruitment and interest forms, prospect records, engagement tracking, public event pages, and follow-up ownership for the recruitment team.
What happens when officers change?
The chapter record stays in place. Passdowns, templates, logs, files, and reports give new officers the context they need without asking outgoing officers to resend everything.
Who counts as billable?
Only active undergraduate members are billable. Alumni, prospects, parents, advisors, and inactive members are not billed like active members.
Are alumni included?
Yes. Alumni are included up to 10x active members, so chapters can keep alumni history, outreach, events, and giving context in the same system.
Can we start with Core and upgrade later?
Yes. Core covers the internal base. Growth adds public presence, recruitment, alumni, donations, and passdowns. Ops Pro adds heavier compliance, finance, training, approvals, and audit tools.
Do you support national organizations and advisors?
Enterprise / National is for multi-chapter oversight, templates, reporting, centralized compliance, custom domains, integrations, onboarding, and priority support.